{"id":12,"date":"2018-12-09T10:21:31","date_gmt":"2018-12-09T04:21:31","guid":{"rendered":"https:\/\/www.ssec.wisc.edu\/researchsupport\/?page_id=12"},"modified":"2024-02-20T02:57:03","modified_gmt":"2024-02-19T20:57:03","slug":"award-project-management","status":"publish","type":"page","link":"https:\/\/www.ssec.wisc.edu\/researchsupport\/award-project-management\/","title":{"rendered":"Award Management"},"content":{"rendered":"\n<p>Sponsored projects are awarded to the University and assigned to a Principal Investigator (PI), who is accountable to the sponsor for the proper conduct of the project or activity. A PI\u2019s responsibilities include actively monitoring of day-to-day business and monitoring of spending. Maintaining trust between sponsors, the University and the public is based in part on responsible use of award funds. Future awards, the reputation of the university and the investigator, and avoidance of penalties may depend on the quality of management.<\/p>\n\n\n<div ><style>#sp-ea-770 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 300ms;}#sp-ea-770.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-770.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-770.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-770.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-770.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}<\/style><div id=\"sp_easy_accordion-1706817496\"><div id=\"sp-ea-770\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7700\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7700\" aria-controls=\"collapse7700\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Roles and Responsibilities<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7700\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7700\"> <div class=\"ea-body\"><p>Grant and Contract Accounts at the UW-Madison are monitored by the Principal Investigator, the departmental or lab administrator, the Dean\u2019s office (often both pre-award and post-award), and Research and Sponsored Programs (<a href=\"https:\/\/rsp.wisc.edu\/\">RSP<\/a>). The PRIMARY responsibility for various functions can be found in the <a href=\"https:\/\/www.rsp.wisc.edu\/policies\/staffroles.cfm\">Roles and Responsibilities document<\/a>.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7701\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7701\" aria-controls=\"collapse7701\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> No Cost Extensions<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7701\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7701\"> <div class=\"ea-body\"><p>A no cost extension (NCE) extends the project period beyond the original project end date. As the phrase \u201cno cost\u201d suggests, there is no additional funding.<\/p><p>Please reach out to the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=proposals\">Award Office<\/a> to request a NCE for a project.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7702\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7702\" aria-controls=\"collapse7702\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Cost Transfer<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7702\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7702\"> <div class=\"ea-body\"><p>There are circumstances in which it may be necessary to transfer expenditures to a sponsored project subsequent to the initial recording of the charge. Those transactions require monitoring for compliance with UW policy, Federal regulations, sponsor specific guidelines, and the cost principles that underlie fiscal activities on sponsored projects.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7703\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7703\" aria-controls=\"collapse7703\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Cost Share<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7703\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7703\"> <div class=\"ea-body\"><p>Generally, the University\u2019s policy is to minimalize institutional and third party cost sharing on sponsored projects. Cost sharing may be allowed when it is mandated by the sponsoring agency or when it is necessary to accurately reflect the resources that must be expended to accomplish the project objectives. If your\u00a0 award requires cost share, this will be tracked by the SSEC Award Office and <a href=\"https:\/\/rsp.wisc.edu\/\">RSP<\/a> to ensure the cost share requirements are met.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7704\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7704\" aria-controls=\"collapse7704\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Effort Reporting<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7704\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7704\"> <div class=\"ea-body\"><p>Effort must be reported and certified for all individuals who receive salary support from a sponsored project or who expend committed effort on a sponsored project regardless of receiving salary support from the sponsor. SSEC personnel certify effort monthly with the submission of their signed time-sheet. SSEC Award Office monitors effort to ensure all effort requirements are met on funded projects.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7705\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7705\" aria-controls=\"collapse7705\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Sub-awards<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7705\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7705\"> <div class=\"ea-body\"><p>Faculty and staff often find that their research and other projects can be enhanced by partnering with other institutions on extramurally funded projects. When the partnering institution provides a significant portion of the programmatic effort and exercises independent responsibility for programmatic decisions, this partnership usually takes the form of a sub-award.<\/p><p>Out-going subawards are issued by RSP once the award is set up at the UW.<\/p><p><a href=\"https:\/\/rsp.wisc.edu\/awardmgt\/outgoing_subs\/\">Outgoing Sub-awards<\/a><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7706\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7706\" aria-controls=\"collapse7706\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Purchasing computers on sponsored projects<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7706\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7706\"> <div class=\"ea-body\"><p>Recent changes in Federal regulations make computing devices allowable as direct costs on Federal awards if they meet certain conditions. Most personal computers and laptops are defined as supply items when they have an acquisition cost under $5,000.<\/p><p><a href=\"https:\/\/www.rsp.wisc.edu\/UG\/ug_computing_device_guidance.cfm\">Guidance for Purchase of Personal Computers and Electronic Devices on Sponsored Projects<\/a><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7707\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7707\" aria-controls=\"collapse7707\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Capital Equipment<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7707\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7707\"> <div class=\"ea-body\"><p>Capital Equipment purchases on grants or contracts requires additional approvals and must adhere to UW and sponsor policy requirement.<\/p><p>For additional details please see:\u00a0 <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/capital-equipment-and-inventory\/\">Capital Equipment<\/a><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7708\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7708\" aria-controls=\"collapse7708\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Electronic Financial Tools<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7708\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7708\"> <div class=\"ea-body\"><p>Electronic Financial Tools<\/p><ul><li><a href=\"https:\/\/wiser.wisc.edu\">WISER<\/a> \u2013 WISER is the interface for the Shared Financial System (SFS) reporting tools. UW-Madison uses this system for grants management and financial reporting.<\/li><li><a href=\"https:\/\/admin.ssec.wisc.edu\/financial_tools\/index\/m\/\">SSEC Financial Reports<\/a><\/li><\/ul><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-7709\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse7709\" aria-controls=\"collapse7709\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Technical Progress Reporting &amp; RPPR&#8217;s<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse7709\" data-parent=\"#sp-ea-770\" role=\"region\" aria-labelledby=\"ea-header-7709\"> <div class=\"ea-body\"><p>Technical Progress Reports or Research Performance Progress Report (RPPR) are due on a regular schedule set by the sponsor. This can be annually, semi-annually, quarterly, or Custom. Financial reports are completed by your UW assigned RSP Accountant.<\/p><p>For Example: NASA requires Annual Reports due sixty days prior to the funding anniversary date; except in the final year of funding, which is due one hundred and twenty days after the project end date. NSF maintains their reporting schedule in Research.gov; NOAA utilizes eRA Commons for their submissions, which are required semi-annually every January and July 30th; and so on. Other sponsors use their own schedules and requirements in their reporting requirements.<\/p><p>Always be sure to verify within the Award Document your reporting deliverables schedule!<br \/>Your Research Admin Team will help with finalizing the report submission process.<\/p><\/div><\/div><\/div><\/div><\/div><\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Sponsored projects are awarded to the University and assigned to a Principal Investigator (PI), who is accountable to the sponsor for the proper conduct of the project or activity. A PI\u2019s responsibilities include actively monitoring of day-to-day business and monitoring of spending. Maintaining trust between sponsors, the University and the public is based in part [&hellip;]<\/p>\n","protected":false},"author":52,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-12","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/12","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/users\/52"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/comments?post=12"}],"version-history":[{"count":14,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/12\/revisions"}],"predecessor-version":[{"id":833,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/12\/revisions\/833"}],"wp:attachment":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/media?parent=12"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}