{"id":408,"date":"2023-09-13T00:27:33","date_gmt":"2023-09-12T18:27:33","guid":{"rendered":"https:\/\/www.ssec.wisc.edu\/researchsupport\/?page_id=408"},"modified":"2025-04-04T01:55:37","modified_gmt":"2025-04-03T19:55:37","slug":"employee-guidelines","status":"publish","type":"page","link":"https:\/\/www.ssec.wisc.edu\/researchsupport\/employee-guidelines\/","title":{"rendered":"Employee Guidelines"},"content":{"rendered":"\n<p>The Employee Guidelines for the Space Science and Engineering Center is intended to answer any routine questions about policy and procedure. If there is something left unanswered, please reach out to\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>\u00a0(Human Resources Manager), your supervisor, or any of SSEC\u2019s Leadership:\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>\u00a0(Administrative Director),\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/wayne-feltz\">Wayne Feltz<\/a>\u00a0(Associate Director-Science), or\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/mark-mulligan\">Mark Mulligan<\/a>\u00a0(Executive Director).<\/p>\n\n\n<div class=\"alignnone\"><style>#sp-ea-407 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 300ms;}#sp-ea-407.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-407.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-407.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-407.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-407.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}<\/style><div id=\"sp_easy_accordion-1694462571\"><div id=\"sp-ea-407\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4070\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4070\" aria-controls=\"collapse4070\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> EMERGENCY INFORMATION<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4070\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4070\"> <div class=\"ea-body\"><h4 id=\"section911\">911<\/h4><div class=\"level4\"><p>Dial 911 in any emergency\u2014medical, fire, accident, theft, or off-hours building emergency.<\/p><p><a class=\"urlextern\" title=\"https:\/\/uwpd.wisc.edu\/news\/emergencies-happen-when-they-do-dial-911\/\" href=\"https:\/\/uwpd.wisc.edu\/news\/emergencies-happen-when-they-do-dial-911\/\" rel=\"ugc nofollow\">https:\/\/uwpd.wisc.edu\/news\/emergencies-happen-when-they-do-dial-911\/<\/a><\/p><\/div><h4 id=\"accident_reports\">Accident Reports<\/h4><div class=\"level4\"><p>Report all accidents and injuries to the Human Resources Office, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> as soon as possible and within 24 hours after the occurrence to ensure Worker\u2019s Compensation will cover the accident.<\/p><\/div><h4 id=\"physical_plant\">Physical Plant<\/h4><div class=\"level4\"><p>For breakdowns and building emergencies during regular office hours, call <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a> or fill out the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=BUILDING\">Building Services Contact Form<\/a>\u00a0for electricity, heating, plumbing, elevators, door locks, etc. For breakdowns, lockouts, etc., after hours, call University Police &amp; Security at 2-2957.<\/p><\/div><h4 id=\"first_aid_kits\">First Aid Kits<\/h4><div class=\"level4\"><p>There is at least one first aid kit on each floor of the AOSS building (basement through penthouse). A white and green first aid sign marks each room that contains a kit. The contents of these kits are checked and replenished periodically. Please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a> if you run out of something or have any questions.<\/p><\/div><h4 id=\"emergency_oxygen\">Emergency Oxygen<\/h4><div class=\"level4\"><p>A unit is located in Room 348 against the back wall (towards the right corner) with a complete first aid kit.<\/p><\/div><h4 id=\"fire_alarms\">Fire alarms<\/h4><div class=\"level4\"><p>Turn out the lights, close your office door, exit via stairs, and move 100 feet away from the building. If you cannot use the stairs, proceed to a safe room nearby, with a phone and a window, if possible. Call 911 and the UW police dispatcher will verify\/confirm the room number. If there is no phone, close the door and wait near the window.<\/p><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4071\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4071\" aria-controls=\"collapse4071\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> I. GENERAL INFORMATION<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4071\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4071\"> <div class=\"ea-body\"><h4>I.1 Introduction to SSEC<\/h4><div class=\"level3\"><p>The purpose of this document is to provide employees with information every employee must know for working health, safety, and efficiency. These are basic guidelines and should be followed, unless leadership and your supervisor have approved different procedures.<\/p><p>If you have questions, please reach out to Human Resources Manager <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> or Administrative Director <a href=\"http:\/\/ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><h4>I.2 Questions and Answers<\/h4><p>Accounting Services \u2014 contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/wenhua-wu\">Wenhua Wu<\/a><\/p><p><a class=\"urlextern\" title=\"http:\/\/library.ssec.wisc.edu\/\" href=\"http:\/\/library.ssec.wisc.edu\/\" rel=\"ugc nofollow\">AOSS Library<\/a> \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/helen-murphy\">Helen Murphy<\/a>\u00a0 (<a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=AOSSLibrary\">AOSS Library Contact Form<\/a>)<\/p><ul><li>Scientific and technical publications and data; in-house publications; electronic information retrieval; document delivery; copyright information<\/li><\/ul><p>Break Room \u2014 Room 448 has coffee makers, microwaves, refrigerators, etc. available for employees<\/p><p>Building Management<\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">For issues with any building infrastructure or maintenance (Water, HVAC, electrical, etc.), contact via the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=BUILDING\">Building Services Contact Form<\/a> (Water, HVAC, electrical, etc.)<\/div><\/li><li class=\"level1\"><div class=\"li\">For emergencies contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a> directly at 608-263-6764<\/div><\/li><\/ul><p>Conference Room Use \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=MAILRM\">SSEC Mailroom Contact Form<\/a> (Room 348 or 349)<\/p><p>Contract Administration \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a><\/p><p><a class=\"urlextern\" title=\"http:\/\/cimss.ssec.wisc.edu\/\" href=\"http:\/\/cimss.ssec.wisc.edu\/\" rel=\"ugc nofollow\">Cooperative Institute for Meteorological Satellite Studies (CIMSS)<\/a>\u2014Wayne Feltz, Rm 231<\/p><p><a class=\"urlextern\" title=\"http:\/\/www.ssec.wisc.edu\/datacenter\/\" href=\"http:\/\/www.ssec.wisc.edu\/datacenter\/\" rel=\"ugc nofollow\">Data Center<\/a> \u2014 <a class=\"mail\" title=\"mailto:jerrold.robaidek@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/jerrold-robaidek\">Jerry Robaidek<\/a>, Rm 649 Data Center Operations, Satellite data receiving, archiving, and quality control<\/p><p>Directors<\/p><ul><li>Director \u2014\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/brad-pierce\">Brad Pierce<\/a><\/li><li>Executive Director, Associate Director for Engineering\u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/mark-mulligan\">Mark Mulligan<\/a><\/li><li>Administrative Director \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a><\/li><li>Associate Director for Science \u2014\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/wayne-feltz\">Wayne Feltz<\/a><\/li><li>CIMSS Director \u2014\u00a0<a class=\"mail\" title=\"mailto:tlecuyer@wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/tristan-lecuyer\/\">Tristan L&#8217;Ecuyer<\/a><\/li><\/ul><p><a href=\"https:\/\/research.wisc.edu\/integrity-and-other-requirements\/export-control\/\">Export and Licensing<\/a> (ITAR) \u2014\u00a0<a class=\"mail\" title=\"mailto:tom.demke@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a><\/p><p>Finance \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a><\/p><p>Fleet Car <strong>\u2014<\/strong> <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a><\/p><p>Human Resources Assistance &#8211; <a class=\"mail\" title=\"mailto:denise.weidner@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a><\/p><ul><li>Accident reports, insurance, time sheets, payroll, vacation, sick-leave balances, personnel file, photo ID information, benefits, parking<\/li><\/ul><p>Human Resources Policy &#8211; <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a><\/p><ul><li>Promotions, leaves of absence, staffing, changes in status, performance evaluations, TTC<\/li><\/ul><p><a href=\"https:\/\/www.pmddtc.state.gov\/ddtc_public\/ddtc_public?id=ddtc_kb_article_page&amp;sys_id=24d528fddbfc930044f9ff621f961987\">ITAR Policy<\/a> and information \u2014 UW <a href=\"https:\/\/research.wisc.edu\/integrity-and-other-requirements\/export-control\/\">Export Control<\/a> or contact <a class=\"mail\" title=\"mailto:tom.demke@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a><\/p><p>Keys \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a><\/p><p><a class=\"urlextern\" title=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" href=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" rel=\"ugc nofollow\">McIDAS<\/a> Development Management \u2014\u00a0<a class=\"mail\" title=\"mailto:dave.santek@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/dave-santek\">Dave Santek<\/a>\u00a0and <a class=\"mail\" title=\"mailto:becky.schaffer@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/becky-schaffer\">Becky Schaffer<\/a><\/p><p><a class=\"urlextern\" title=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" href=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" rel=\"ugc nofollow\">McIDAS<\/a> Development (Programmers) \u2014\u00a0<a class=\"mail\" title=\"mailto:dave.santek@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/dave-santek\">Dave Santek<\/a><\/p><p><a class=\"urlextern\" title=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" href=\"http:\/\/www.ssec.wisc.edu\/mcidas\/\" rel=\"ugc nofollow\">McIDAS<\/a> Users\u2019 Group (MUG) Operations \u2014\u00a0<a class=\"mail\" title=\"mailto:becky.schaffer@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/becky-schaffer\">Becky Schaffer<\/a><\/p><p>NOAA\/NESDIS &#8211;\u00a0<a class=\"mail\" title=\"mailto:jeff.key@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/jeff-key\">Jeff Key<\/a>, Branch Chief, Advanced Satellite Products Branch<\/p><p>Office Services \u2014\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a> (Rm 343) or the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=MAILRM\">mailroom students<\/a> (Rm 348)<\/p><ul><li>Office supplies, copying, faxing, mail, mail boxes<\/li><\/ul><p>Parking Permits for Visitors \u2014 <a class=\"mail\" title=\"mailto:denise.weidner@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a><\/p><p>Principal Investigator Status \u2014\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a><\/p><p>Printer Problems\u2014<a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=TCHELP\">Technical Computing Contact Form<\/a><\/p><p>Proposal Processing\u2014<a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=proposals\">Proposals Team Contact Form<\/a> (Rm 331)<\/p><p>Publications, Scientific\u2014The\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=AOSSLibrary\">AOSS Library Contact Form<\/a>, Rm(317)<\/p><p>Public information \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/eric-verbeten\">Eric Verbeten<\/a><\/p><ul><li>Media &amp; public relations, slide and video collections, general SSEC information, science editing<\/li><\/ul><p>Purchasing \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=PURCH\">Purchasing Team Contact Form<\/a> (Rm 343)<\/p><ul><li>Printing approval, purchase orders<\/li><\/ul><p>Safety and Quality Control <strong>\u2014<\/strong> <a class=\"mail\" title=\"mailto:tom.demke@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a><\/p><p>Satellite Data Archive Requests \u2014 <a class=\"mail\" title=\"mailto:jerrold.robaidek@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/jerrold-robaidek\">Jerry Robaidek<\/a><\/p><p>Sexual Harassment Contact \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a><\/p><p>Shipping and Receiving \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a><\/p><ul><li>UPS shipments, Fed Ex, other shipments<\/li><\/ul><p><a class=\"wikilink1\" title=\"groups:tc:start\" href=\"https:\/\/groups.ssec.wisc.edu\/groups\/tc\/start\" data-wiki-id=\"groups:tc:start\">Technical Computing<\/a> \u2014 <a class=\"mail\" title=\"mailto:scott.nolin@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/scott-nolin\">Scott Nolin<\/a><\/p><ul><li>Technical support within the center, system updates, network infrastructure<\/li><\/ul><p>Telephones (VoIP) \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/john-lalande\">John Lalande<\/a><\/p><p>Timesheets \u2014 <a class=\"mail\" title=\"mailto:debbie.schroeder@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/debbie-schroeder\">Debbie Schroeder<\/a><\/p><p>Travel Arrangements \u2014 <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=TRAV\">Travel Contact Form<\/a> (Rm 349)<\/p><ul><li>Travel request forms, flights, lodging, car rentals, expense reimbursements<\/li><\/ul><p>Web pages \/ SSEC &amp; CIMSS websites\u2014<a class=\"mail\" title=\"mailto:ssec_webmaster@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=SSEC Webmaster\">SSEC Webmaster<\/a>\u00a0\/\u00a0<a class=\"mail\" title=\"mailto:cimsswebmaster@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=CIMSS Webmaster\">CIMSS Webmaster<\/a><\/p><\/div><h4>I.3 SSEC<\/h4><div class=\"level3\"><p>The Space Science and Engineering Center evolved directly from meteorology Professor Verner Suomi\u2019s and engineering Professor Robert Parent\u2019s work on satellite instrumentation. In 1957, they began to collaborate on related projects in the basement of the Engineering Building on the UW-Madison campus. By 1965, their research and development programs had grown large enough to need separate management. Soon after, SSEC was officially established as an independent research and development center within the UW Graduate School. In 1967, the newly constructed Meteorology and Space Science Building (now the Atmospheric, Oceanic and Space Sciences Building) gave SSEC its permanent home.<\/p><p>SSEC set out to conduct multidisciplinary research programs in space science and engineering. Currently, its work includes atmospheric studies, interactive computing and science visualization, and spaceflight hardware and other scientific instrument development. While SSEC does not offer a degree program, the center supports the work of graduate students in degree programs within other departments. The facilities and staff of SSEC constitute an invaluable resource for principal investigators throughout the university. About 200 in-house projects are underway at any given time, most under the purview of grants and contracts with federal agencies.<\/p><p>SSEC is a matrix organization and is project oriented. Generally, an employee has a home within one functional area such as the Data Center or Administrative Support. The employee has a primary supervisor in this functional area, while each project that he or she works on can have a different program manager. If you have a question about a specific project, contact the program manager. If you have a question about general employee matters, such as your performance evaluation, or whether you can work overtime at a particular time, speak with your supervisor. For general SSEC administrative questions, see Human Resources Manager <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> or Administrative Director <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>,.<\/p><p>For more information on any aspect of SSEC, refer to the SSEC\u00a0<a class=\"urlextern\" title=\"http:\/\/www.ssec.wisc.edu\/\" href=\"http:\/\/www.ssec.wisc.edu\/\" rel=\"ugc nofollow\">Web site<\/a> and look at the various SSEC and university publications. You can also speak with <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4072\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4072\" aria-controls=\"collapse4072\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> II. SSEC OPERATIONS<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4072\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4072\"> <div class=\"ea-body\"><div class=\"level2\"><p>The below guidelines apply to all SSEC employees.<\/p><\/div><h3 id=\"iii1_building_hours\" class=\"sectionedit11 page-header pb-3 mb-4 mt-5\">II.1 Building Hours and Access<\/h3><div class=\"level3\"><p>The Atmospheric, Oceanic and Space Sciences Building is locked from 5:00 p.m. to 6:30 a.m. and on weekends and holidays. To use the building outside those hours, you must have proper staff identification. <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> will help you obtain building access using your WisCard.<\/p><\/div><h3 id=\"iii2_ssec_core_hours\" class=\"sectionedit12 page-header pb-3 mb-4 mt-5\">II.2 SSEC Core Hours<\/h3><div class=\"level3\"><p>SSEC has established core business hours to help the center run efficiently:<\/p><ul><li>Monday-Friday 9:00 AM &#8211; 3:00 PM<\/li><\/ul><p>All SSEC staff should be working the majority of their time during these hours, unless you have\u00a0<em class=\"u\">prior<\/em> approval from your supervisor.<\/p><p>SSEC employees may be allowed to work from home\u00a0 up to 2 days per week with <em class=\"u\">prior<\/em> approval of their supervisor. This is done on a case by case basis and in accordance with the <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-admin\/upload.php?item=736\"><span style=\"text-decoration: underline\">SSEC Remote Work Guidelines<\/span><\/a>.<\/p><p>If you have any questions or concerns about these guidelines please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>\u00a0or your supervisor for clarification.<\/p><h3 id=\"iii3_time_accounting\" class=\"sectionedit13 page-header pb-3 mb-4 mt-5\">II.3 Time Accounting<\/h3><div class=\"level3\"><p>Because we receive funding through grants and contracts and must bill our funding agencies for time devoted to their projects, accurate time accounting is important. If you are unsure about project numbers, see your supervisor or program manager(s).<\/p><p>If you have questions about your timesheet, see <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>\u00a0or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/debbie-schroeder\">Debbie Schroeder<\/a>.<\/p><p>See Appendix A below for information on academic staff timesheets.<\/p><\/div><h3 id=\"iii4_absences\" class=\"sectionedit14 page-header pb-3 mb-4 mt-5\">II.4 Absences<\/h3><div class=\"level3\"><p>For planned or unplanned absences, <strong>always inform your supervisor<\/strong>. This is necessary for the center to run efficiently and it allows us to locate you in case of emergencies.<\/p><\/div><p>For sick days or time off for health\/wellness appointments, such as a dental or physical exam appointment, please email, call, or text your supervisor with as much prior notice as possible.<\/p><div class=\"level3\"><p>Coordinate vacations and other time away from SSEC with your supervisor and program manager(s). For details on vacation and sick leave, refer to the\u00a0<a class=\"urlextern\" title=\"https:\/\/www.ohr.wisc.edu\/benefits\/plan-information.aspx\" href=\"https:\/\/www.ohr.wisc.edu\/benefits\/plan-information.aspx\" rel=\"ugc nofollow\">Benefit Plan Information<\/a> provided by UW Benefit Services or consult <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>. Please notify Denise or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> if you will be off work for more than 5 consecutive days due to sickness or injury. (Supervisors, please inform Denise or Jessica if you find that any of your employees will be out more than 5 consecutive days due to injury or illness.)<\/p><p>For vacation or personal days, please email your supervisor a request with as much prior notice as possible and ensure proper entry of request in your MyUW portal.<\/p><p>During inclement weather, your safety is important. However, standard Campus procedure states that any time you miss must be made up. You can use vacation, personal holiday or leave without pay to account for this time, or you can work extra hours to make up for your absence.<\/p><p><strong>*If you are not at work, your work supervisor should be aware of this*<\/strong><\/p><p><strong>Reporting Leave:<\/strong><\/p><p>SSEC uses <a href=\"https:\/\/www.wisconsin.edu\/workday\/\">Workday<\/a> to report all leave. <strong>**<\/strong>NOTE:\u00a0Monthly leave entry is required, regardless if leave time is taken**<\/p><p>Please see below for resources to guide you with this process:<\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144881\">Requesting Time Off in Workday &#8211; Employee<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144871\">Edit Time Off in Workday &#8211; Employee<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144865\">Approval of Employee&#8217;s Time Off Request &#8211; Manager<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/150286#toc1\">Reporting No Leave Taken &#8211; Employee<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/150289#toc0\">Approve No Leave Taken &#8211; Manager<\/a><\/li><\/ul><p>Leave time off work for full-time employees is reported in 4 or 8 hour increments. Employees with part time appointments report actual hours absent. Please refer to the guidelines below:<\/p><div class=\"table-responsive\"><table class=\"inline table table-striped table-condensed\" style=\"height: 51px\" width=\"569\"><tbody><tr class=\"row0\"><th class=\"col0\">During each work day, if you miss:<\/th><th class=\"col1\">\u2264 2 hours<\/th><th class=\"col2\">&gt; 2-6 hours<\/th><th class=\"col3\">&gt; 6 hours<\/th><\/tr><\/tbody><\/table><\/div><div class=\"table-responsive\"><table class=\"inline table table-striped table-condensed\" style=\"height: 24px\" width=\"632\"><tbody><tr class=\"row0\"><td class=\"col0 leftalign\">Report leave of:<\/td><td class=\"col1 leftalign\">0 hours<\/td><td class=\"col2 leftalign\">4 hours<\/td><td class=\"col3 leftalign\">8 hours<\/td><\/tr><\/tbody><\/table><\/div><p>For the purposes of reporting sick leave, each full-time leave-eligible employee will have a 40-hour work week. The work week will be pro-rated for a less than full-time appointment. Absences due to illness or other reasons that fall under the UW-Madison\u00a0<a href=\"https:\/\/policy.wisc.edu\/library\/UW-5051\">Sick Leave Policy<\/a> definition for use of sick leave require that leave be reported based on the reporting schedule listed above. The work week will include all scheduled classes, office hours and research, as well as other regular University meetings and professional activities.<\/p><\/div><h3 id=\"iii5_personnel_records\" class=\"sectionedit17 page-header pb-3 mb-4 mt-5\">II.5 Personnel Records<\/h3><div class=\"level3\"><p>Records of appointment data, resumes, and other employee records are filed along with vacation\/sick leave balances, overtime accounts, and payroll records. See HR Generalist, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> or Human Resources Manager, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>\u00a0to access them.<\/p><\/div><h3 id=\"iii6_mail_and_shippingmail_and_shipping\" class=\"sectionedit18 page-header pb-3 mb-4 mt-5\">II.6 Mail and Shipping<\/h3><div class=\"level3\"><p>Campus mail is sent from the Office Services mailroom on third floor (Rm. 348). Here, you can also find envelopes, etc.<\/p><\/div><p>USPS mail can be sent from the mailbox located at the corner of Orchard St. and Dayton St.<\/p><div class=\"level3\"><p>For packages too large for a mail slot, ask <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=SHIPREC\">Shipping &amp; Receiving<\/a> personnel to call Truck Service. Generally, they will pick up packages on the same day they are called.<\/p><p><a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a> or the students in <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=SHIPREC\">Shipping &amp; Receiving<\/a> will handle overseas mail larger than a standard letter. Leave the package open so contents can be itemized for U.S. Customs.<\/p><p>For all packages, you must include a valid street address that you have verified personally. Federal Express, Air Freight, etc., also require a working phone number and cannot deliver to a Post Office box. Pick-up times are posted in the loading dock, where staff can help you determine the best way to meet your shipping needs.<\/p><\/div><h3 id=\"iii7_purchasing\" class=\"sectionedit19 page-header pb-3 mb-4 mt-5\">II.7 Purchasing<\/h3><div class=\"level3\"><p>When you wish to purchase something, contact the staff in Rm. 348 first. You are responsible for any unauthorized purchases. Please check out the <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/ssec-purchasing-overview\/\">Purchasing<\/a> webpage for additional information.<\/p><\/div><h3 id=\"iii75_business_cards\" class=\"sectionedit20 page-header pb-3 mb-4 mt-5\">II.7.5 Business Cards<\/h3><div class=\"level3\"><p>Business cards are ordered through Digital Publishing &amp; Printing Services (DPPS). DPPS has numerous products and services and has an Online Store for placing print orders.\u00a0<a href=\"https:\/\/printing.wisc.edu\/ordering\">https:\/\/printing.wisc.edu\/ordering<\/a> Log into the DPPS ordering site with your NetID and choose \u2018Business Cards\u2019. In the UW Madison folder you will find template options to configure with your information. When you add to cart and check out it will ask for a funding string for payment. Please contact the SSEC <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=PURCH\">Purchasing Office<\/a> for the correct funding to use.<\/p><\/div><h3 id=\"iii8_telephone_usephone\" class=\"sectionedit21 page-header pb-3 mb-4 mt-5\">II.8 Telephone Use<\/h3><div class=\"level3\"><p>SSEC and the UW Campus uses Voice over IP (VoIP) phone services:<\/p><ul><li>For campus or local state agency, dial 7 digits (Example: 262-XXXX)<\/li><li>For local calls, dial 1+7 digits (Example: 1-555-XXXX)<\/li><li>For toll free calls, dial 1+1+1- digits (Example: 1-1-800-555-XXXX)<\/li><li>For long distance calls, dial 1+1+10 digits (Example: 1-1-212-555-XXXX)<\/li><\/ul><\/div><h3 id=\"iii9_telephone_and_email_personal_use\" class=\"sectionedit22 page-header pb-3 mb-4 mt-5\">II.9 Telephone and Email Personal Use<\/h3><div class=\"level3\"><p>Your phone provided by the center is intended for SSEC business.\u00a0 We recognize that occasional personal use is unavoidable, but we request that you keep such use to a minimum. Your business phone should never be used for personal long-distance calls.<\/p><p>Your email account is as much a business tool as your telephone.\u00a0Incidental personal use is tolerated. However, one should use non-University sources of e-mail, Internet access, and other IT services for activities of an extensive nature that are not related to University purposes.<\/p><\/div><h3 id=\"iii10_technical_computing_support\" class=\"sectionedit23 page-header pb-3 mb-4 mt-5\">II.10 Technical Computing Support<\/h3><div class=\"level3\"><p>SSEC provides a network that makes several services accessible to every employee, including word-processing and other software packages, e-mail, printing, and others as needed. The network also allows the exchange of documents, data, and files among users.<\/p><p>A technical computing staff member can provide you with information on how to use SSEC\u2019s network and its services via the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=TCHELP\">Technical Computing Contact Form<\/a>.<\/p><\/div><h3 id=\"iii11_break_room_use\" class=\"sectionedit24 page-header pb-3 mb-4 mt-5\">II.11 Break Room Use<\/h3><div class=\"level3\"><p>Room 448 functions as a break room for SSEC employees. The room is small and many people use it for different purposes, so please be thoughtful of others. Clean up after yourself, including the refrigerator and microwave ovens.\u00a0 Label anything you store in the refrigerator with your name and the date.<\/p><\/div><h3 id=\"iii12_university_identification_wiscard\" class=\"sectionedit25 page-header pb-3 mb-4 mt-5\">II.12 University Identification Wiscard<\/h3><div class=\"level3\"><p>You need a UW-Madison campus ID card to use many university facilities and to be in our building after hours. Obtain one in Union South, room 149. Before you visit, make sure you\u2019re in the University personnel system. <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> can verify this for you. You must bring a photo ID with you in order to obtain a UW <a href=\"https:\/\/wiscard.wisc.edu\/\">Wiscard<\/a>.<\/p><\/div><h3 id=\"iii13_keys\" class=\"sectionedit26 page-header pb-3 mb-4 mt-5\">II.13 Keys<\/h3><div class=\"level3\"><p><a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a> will give you any keys you might require. Ask your supervisor to notify Melissa of your key needs.<\/p><\/div><h3 id=\"iii14_photocopiers\" class=\"sectionedit27 page-header pb-3 mb-4 mt-5\">II.14 Photocopiers<\/h3><div class=\"level3\"><p>The staff in third floor\u2019s <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=MAILRM\">Office Services<\/a>\u00a0(Rm. 348) will do copying for you and deliver it.\u00a0 Please provide as much advance notice as possible.\u00a0 If your official copying will take more than five minutes, please leave it.<\/p><\/div><h3 id=\"iii15_recycling\" class=\"sectionedit28 page-header pb-3 mb-4 mt-5\">II.15 Recycling<\/h3><div class=\"level3\"><p>The University of Wisconsin\u2013Madison is committed to recycling whenever possible.<\/p><p>Only recyclable office paper belongs in the recyclables waste basket labeled \u201cOffice Paper\u201d in your office. If you do not have one, ask the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=MAILRM\">Office Services<\/a> staff (Rm. 348) for one. In the hall on most floors, you\u2019ll find a large bin clearly marked for newspapers and another for glass, plastic, and aluminum.<\/p><\/div><p>Battery recycling can be found in Rm 343.<\/p><h3 id=\"parking_permitiii16_parking_permits\" class=\"sectionedit29 page-header pb-3 mb-4 mt-5\">II.16 Parking Permits<\/h3><div class=\"level3\"><p>To apply for a UW-Madison base lot parking permit, you must first contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> to be entered into the Permit Application System. Yearly costs vary based on the lot and assignments run through August 31 of each year. Final determination of University parking is based on number of places available and number of people applying. More information is available on the <a class=\"urlextern\" title=\"http:\/\/transportation.wisc.edu\/home.aspx\" href=\"http:\/\/transportation.wisc.edu\/home.aspx\" rel=\"ugc nofollow\">Transportation Services website<\/a>.<\/p><p>To obtain a handicapped spot, you must have a disabled permit from the DOT.<\/p><p>SSEC has a limited number of short term parking hang tags that allow people to park anywhere on campus with a green &#8220;service permit&#8221; sign. There are six service spots located in lot 54 behind Geology and six spots at Union South.<\/p><p>These passes are available for use based on the following guidelines:<\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">A need to park your car on campus to attend a meeting,<\/div><\/li><li class=\"level1\">Parking needs for a job applicant or visitor<\/li><li>Additional short term situations may apply<\/li><\/ul><p>Priority will be give to short term medical accommodation and for work purposes. Please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>\u00a0or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> if you&#8217;d like to reserve a pass or have any questions.<\/p><\/div><h3 id=\"iii17_visitors_to_ssec\" class=\"sectionedit30 page-header pb-3 mb-4 mt-5\">II.17 Visitors to SSEC<\/h3><div class=\"level3\"><p>SSEC has a limited number of short term parking hang tags that allow people to park anywhere on campus with a green &#8220;service permit&#8221; sign. There are six service spots located in lot 54 behind Geology and six spots at Union South.<\/p><p>Please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> if you&#8217;d like to reserve a pass or have any questions.<\/p><\/div><h3 id=\"iii18_travel\" class=\"sectionedit31 page-header pb-3 mb-4 mt-5\">II.18 Travel<\/h3><\/div><p>Please see <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/ssec-travel-information\/\">Travel<\/a> page.<\/p><div class=\"level3\"><div class=\"level3\"><h3><strong>II.19 Fleet Car<\/strong><\/h3><\/div><div class=\"level3\"><p>Two State of Wisconsin vehicles, a car and a cargo van, are available for SSEC business and can be reserved through the Shipping and Receiving department (Rm 121). If you will be using the SSEC car for more than three hours at any given time, or the SSEC car is not available, it is possible to reserve a fleet car through <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a>. Fleet car processing takes about two days, so please plan accordingly.<\/p><\/div><h3 id=\"iii20_driver_authorizationdriver_authorization\" class=\"sectionedit33 page-header pb-3 mb-4 mt-5\">II.20 Driver Authorization<\/h3><div class=\"level3\"><p>To use a State of Wisconsin car, you must be an authorized driver and have a valid driver\u2019s license. Please see <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> for additional information.<\/p><\/div><h3 id=\"iii21_using_ssec_facilities\" class=\"sectionedit34 page-header pb-3 mb-4 mt-5\">II.21 Using SSEC Facilities<\/h3><div class=\"level3\"><p>To use the SSEC conference rooms, see <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=MAILRM\">Office Services<\/a>\u00a0(Rm 348). If our conference rooms are unavailable, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/melissa-steinl\">Melissa Steinl<\/a> can find other space. To use office, lab, and machine shop equipment outside your area, check with the person in charge. If it is not clear who is in charge of that area, check with <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>.<\/p><p>If private individuals or enterprises require the use of facilities exclusive to SSEC, they must pay a facilities charge and have purposes that do not counter the best interests of the center. For assistance contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><\/div><h3 id=\"iii22_termination\" class=\"sectionedit35 page-header pb-3 mb-4 mt-5\">II.22 Resignation<\/h3><div class=\"level3\"><p>If you should decide to leave SSEC, please give us as much advance notice as possible. A verbal notice will suffice, but please also send a formal written notice of resignation to <a class=\"mail\" title=\"mailto:denise.weidner@ssec.wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> and to your supervisor at least two weeks before your last day. <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> can then help you with any necessary procedures (e.g. extending your insurance).<\/p><h3><strong>II.23 Lost and Found<\/strong><\/h3><\/div><div class=\"level3\"><p>There is a lost and found located in AOS Rm 849 and SSEC Rm 348.<\/p><\/div><h3 id=\"iii24_ssec_property_eg_materials_equipment\" class=\"sectionedit37 page-header pb-3 mb-4 mt-5\">II.24 SSEC Property (e.g. materials, equipment)<\/h3><div class=\"level3\"><p><strong>Usage of SSEC Property:\u00a0<\/strong>If you have a need to use or transport a piece of SSEC Property outside the building, it may be necessary to obtain additional insurance based on its value. Please provide the following information to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a> to assess whether additional liability coverage is required:<\/p><ol class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">Description of item.<\/div><\/li><li class=\"level1\"><div class=\"li\">Inventory number (SSEC, University or Federal).<\/div><\/li><li class=\"level1\"><div class=\"li\">Value of item.<\/div><\/li><li class=\"level1\"><div class=\"li\">Where the item is going.<\/div><\/li><li class=\"level1\"><div class=\"li\">If the item is being shipping via a private carrier, identify who will be receiving the item.<\/div><\/li><\/ol><p>Otherwise, you will have to accept responsibility for damage or loss. You also must have an official reason for your activities and be able to explain it to Campus Security should they ask. If shipping SSEC Property internationally, please contact the <a href=\"https:\/\/research.wisc.edu\/integrity-and-other-requirements\/export-control\/\">Export Control Office<\/a> to determine if an export license is required prior to the shipment.<\/p><p><strong>Loss or Damage to SSEC Property:\u00a0<\/strong>In the event of loss or damage to SSEC Property, please provide details to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a> to assess if a property claim can be made to UW Risk Management.<\/p><p><strong>Theft of SSEC or personal property:\u00a0<\/strong>In the event of the theft of SSEC or personal property please contact UWPD to file a report as soon as possible. This is especially true if the theft may include the loss of data that is confidential, proprietary, sensitive or export controlled. Please make note of the investigating officer and case number. Additionally, contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a> to assess if a property claim can be made to UW Risk Management and to notify building occupants of the event.<\/p><\/div><h3 id=\"iii25_building_management\" class=\"sectionedit38 page-header pb-3 mb-4 mt-5\">II.25 Building Management<\/h3><div class=\"level3\"><p>The SSEC Building Manager is <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a>. Also providing secondary and back-up roles will be <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/rob-lemke\">Rob Lemke<\/a> and <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a>. Issues addressed by the building manager include: water leaks, no water, faulty water fountains, electrical lighting issues, no wall power, heating\/AC (too hot\/too cold), air flow issues, elevator not working, unwanted bugs, or unusual noises, or smells. For assistance with any of these issues, please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a> directly, or via the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=BUILDING\">Building Services Contact Form<\/a>.<\/p><p>Building Services students provide general infrastructure support and are coordinated by <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a>. Examples of services provided by the Building Services students include furniture movement &amp; management, low level building maintenance (replacing light bulbs, hanging frames and white boards), picking up project supplies, retrieving items from the warehouse, etc. For assistance in any of these areas, see the <a href=\"https:\/\/www.ssec.wisc.edu\/contact-form\/?contact-name=BUILDING\">Building Services Contact Form<\/a>. You will receive an automated response from the Request Tracker (RT) system. If you have questions regarding the status of your request you can respond to the RT email or call <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/doug-lowe\">Doug Lowe<\/a>. If you need further assistance please call or email <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chris-niendorf\">Chris Niendorf<\/a>.<\/p><\/div><h3 id=\"iii_26_student_hourly_pay_increases\" class=\"sectionedit39 page-header pb-3 mb-4 mt-5\">II.26 Student Hourly Pay Increases<\/h3><div class=\"level3\"><p>It is recommended that student hourly employees be reviewed for pay increases after the first 4-6 months of employment and thereafter bi-annually. All requests for pay increases should be based on work performance and\/or expanded responsibilities. In general, student hourly raises are given in $.50\/hour increments unless the employee is doing advanced level work or has taken on advanced level responsibilities. Please direct all requests regarding student hourly rates to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>. If requesting a pay increase of $1.00\/hour or larger, please include an explanation for the extraordinary circumstances. Ultimately, frequency and amount is flexible but it is subject to further review and may require justification and SSEC Leadership approval.<\/p><p>Please be sure to sit down with your student employees and clearly communicate your expectations for each individual and follow-up with them if expectations are not being met. Be specific about what you need work they need to do in order to meet expectations and to be eligible for a raise.<\/p><\/div><h3 id=\"iii_27_aoss_wellness_room_use\" class=\"sectionedit40 page-header pb-3 mb-4 mt-5\">II.27 AOSS Wellness Room Use<\/h3><div class=\"level3\"><p>In order to support the wellness and parenting needs of faculty, staff, students and visitors of the AOSS building, Rm 335 has been converted to a dedicated wellness room.<\/p><p>The room is a private space where individuals can tend to their personal health needs. The space is designed to accommodate one person\/family at a time and is outfitted with various comfort essentials, locked storage, a mini-fridge, and basic cleaning supplies.<\/p><p>The wellness room is not a break room and should not be used as such. Please refer to the\u00a0<a class=\"media mediafile mf_pdf\" title=\"employee-info:hr-staff-resources:hr:documents:1001-0008wellnessroompolicyfinal2018.pdf (258.9\u00a0KB)\" href=\"https:\/\/groups.ssec.wisc.edu\/_media\/employee-info\/hr-staff-resources\/hr\/documents\/1001-0008wellnessroompolicyfinal2018.pdf\">AOSS Wellness Room policy <\/a>for full details regarding room features, appropriate use, expectations and procedures.<\/p><p>Questions, concerns and requests for access to the wellness room should be directed to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>\u00a0or\u00a0<a class=\"mail\" title=\"mailto:Chelsea.Dahmen@wisc.edu\" href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen.<\/a><\/p><\/div><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4073\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4073\" aria-controls=\"collapse4073\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> III. SSEC POLICY<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4073\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4073\"> <div class=\"ea-body\"><h3 id=\"iv1_professional_developmentjobcareer_related_training_coursework\" class=\"sectionedit42 page-header pb-3 mb-4 mt-5\">III.1 Professional Development: Job\/Career Related Training Coursework<\/h3><div class=\"level3\"><p>SSEC is committed to professional development and the continued education and training of its employees. Tuition Reimbursement is available for employer-directed or employer-authorized &#8220;career-related&#8221; training and course work. All training activities (regardless of cost) must have prior approval before the employee participates, if requesting reimbursement. Employees are responsible for identifying a funding source for reimbursement.<\/p><p>Discuss your plans with your supervisor, prior to committing to the course to ensure that your supervisor is aware of your goals and can ensure that departmental needs are met during your absence.<\/p><p><strong>Eligibility:<\/strong><\/p><p>Must have passed probationary employment period. Directors reserve the right to waive this requirement for special circumstances.\u00a0 \u00a0Must have funding source identified (external or internal)<\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">For internal funding, an\u00a0<a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/05\/ssec_resource_application_updated_form_29MAY2024.docx\">SSEC Application for Center Resources\u00a0<\/a>form must be completed and approved prior to requesting reimbursement.<\/div><\/li><\/ul><p>All requests are subject to directors review and final approval<\/p><p><strong>Things to know:<\/strong><\/p><p><strong><em class=\"u\">Prior<\/em><\/strong> to starting the class you need to work with your supervisor and <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> in Human Resources to get approval. A <a class=\"media mediafile mf_pdf\" title=\"employee-info:hr-staff-resources:hr:documents:employeecourseworktrainingrequestform-_-tuition_reimbursement.pdf (104.3\u00a0KB)\" href=\"https:\/\/hr.wisc.edu\/docs\/EmployeeCourseworkTrainingRequestForm.pdf\">Reimbursement Request for Career-Related Coursework or Training form<\/a>\u00a0must be completed and submitted to your supervisor.<\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">No more than\u00a0<strong>one course, up to five credits<\/strong>, or training equivalent in any academic term (e.g. a semester, summer session) can be reimbursed<\/div><\/li><li class=\"level1\"><div class=\"li\">Course work generally falls under leave without pay. You may also arrange with your supervisor (with administrative approval) to adjust your hours or use annual leave. In either case, arrange for time away from work with your supervisor and inform <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>.<\/div><\/li><li class=\"level1\"><div class=\"li\">Must be employer-directed\/required training or course work to be eligible. Faculty, academic staff, and limited employees must be permanent employees and have a half time or greater appointment<\/div><\/li><li class=\"level1\"><div class=\"li\">Undergraduate course work will be reimbursed at 100%<\/div><\/li><li class=\"level1\"><div class=\"li\">Graduate course work will be reimbursed at 100%<\/div><\/li><\/ul><p><strong>Finding Professional Development opportunities:<\/strong><\/p><p>The campus provides a many free and low cost professional development opportunities:<\/p><ul><li><a class=\"urlextern\" title=\"https:\/\/www.ohrd.wisc.edu\/home\" href=\"https:\/\/www.ohrd.wisc.edu\/home\" rel=\"ugc nofollow\">https:\/\/www.ohrd.wisc.edu\/home<\/a><br \/>Opportunities here include courses on change management, wellness, goal setting, communications, etc., as well as campus conferences, special events, leadership coursework, supervisor training programs.<\/li><li><a class=\"urlextern\" title=\"https:\/\/it.wisc.edu\/services\/online-training\" href=\"https:\/\/it.wisc.edu\/services\/online-training\" rel=\"ugc nofollow\">it.wisc.edu\/services\/online-training<\/a><br \/>There is also online training and coursework in a variety of areas. This is free to UW staff and students.<\/li><li>Discipline-specific opportunities are most often found as professional conferences. Please contact your supervisor if you are looking for a recommendation regarding professional conferences most relevant to your field.<\/li><\/ul><p><strong>*Any questions or concerns please contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> (Rm 301)<\/strong><\/p><\/div><h3 id=\"iv2_leave_without_pay\" class=\"sectionedit43 page-header pb-3 mb-4 mt-5\">III.2 Leave without Pay<\/h3><div class=\"level3\"><p>If you are considering taking a leave without pay, it is best to discuss this with <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> in the Human Resources Office to go over all options and the impact this time off without pay will have on your benefits. Once you have reviewed everything with HR and decided it is the way you would like to proceed, please fill out the Request for Leave Without Pay form and bring it to your supervisor for approval.\u00a0 You can find additional information, including forms, on the UW <a href=\"https:\/\/hr.wisc.edu\/benefits\/leave\/unpaid-leave\/\">Unpaid Leave<\/a> page.<\/p><p>The final form with all applicable signatures needs to be turned in the <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a> in HR for OVCR and OHR approval at least one month before the first day you plan to take off.<\/p><p>Remember, you do not accumulate retirement, vacation and sick leave during unpaid time off.<\/p><p>For other questions about leave or other benefits, see the UW-Madison <a href=\"https:\/\/hr.wisc.edu\/about\/\">Employee Compensation and Benefits Services<\/a> page.<\/p><\/div><h3 id=\"iv3_conflict_of_interest\" class=\"sectionedit44 page-header pb-3 mb-4 mt-5\">III.3 Conflict of Interest<\/h3><div class=\"level3\"><p>State of Wisconsin Code mandates that an individual cannot work at another job nor consult on a subject so closely related to his\/her University work that it compromises performance and commitment to University endeavors. If you have questions about this, refer to\u00a0<a class=\"wikilink1\" title=\"employee-info:hr-staff-resources:hr:employee-guidelines\" href=\"https:\/\/groups.ssec.wisc.edu\/employee-info\/hr-staff-resources\/hr\/employee-guidelines#appendix_a\" data-wiki-id=\"employee-info:hr-staff-resources:hr:employee-guidelines\">Appendix A<\/a> and speak with Administrative Director <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><\/div><h3 id=\"iv4_consulting_and_other_outside_activities\" class=\"sectionedit45 page-header pb-3 mb-4 mt-5\">III.4 Consulting and Other Outside Activities<\/h3><div class=\"level3\"><p>Report any outside consulting or second job activity to Administrative Director <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.\u00a0 There is no limit on salary, but you need to indicate if it totals more than $5000 for the year. You need to prove that it is not a conflict of interest and that your work will not interfere with what you do at SSEC. More information can be found on the <a href=\"https:\/\/oar.wisc.edu\/\">Outside Activity Reporting<\/a> website. Please keep in mind there is also a limit on time commitment for outside work, even if unpaid. There are also regulations regarding travel supported by a foreign entity.<\/p><p>You cannot receive money from an agency who currently has money in SSEC, unless SSEC has specifically declined to accept the proposed new work. Contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a> with any questions.<\/p><p>It is inappropriate to use your University computer, email, telephone or business cards in pursuit of your outside activities.<\/p><p>If you engage in volunteer work, tell <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a> or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a> for the university\u2019s records. Please report your volunteer activities even if you wish to remain anonymous. Academic staff must submit an annual <a href=\"https:\/\/research.wisc.edu\/compliance-policy\/outside-activities-reporting\/\">outside activity report<\/a> to the university electronically and notify <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><\/div><h3 id=\"iv6_federal_export_control_regulations\" class=\"sectionedit47 page-header pb-3 mb-4 mt-5\">III.5 Federal Export Control Regulations<\/h3><div class=\"level3\"><p>SSEC employees must be aware of the requirements of federal laws and regulations regarding export controls. Spacecraft and associated items and information fall under the International Traffic in Arms Regulations (<a href=\"https:\/\/www.pmddtc.state.gov\/ddtc_public\/ddtc_public?id=ddtc_public_portal_itar_landing\">ITAR<\/a>). All employees must comply with the provisions of our Export Control Procedure. Please contact the <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a> for assistance reaching out to the Export Control Office.<\/p><\/div><h3 id=\"iv7_ssec_quality_policy\" class=\"sectionedit48 page-header pb-3 mb-4 mt-5\">III.6 SSEC Quality Policy<\/h3><div class=\"level3\"><p>The Space Science and Engineering Center of the University of Wisconsin (UW-SSEC) is committed to providing the highest quality research, products and services to the scientific community that meet or exceed the expectations of its end-users.<\/p><p>This commitment is achieved through collaboration among developers, users and funding agencies that fosters a learning environment for SSEC staff and students.<\/p><p>Project tasks will be implemented through a standard set of quality processes that are scalable to meet project needs; are designed to ensure high performance and reliability of the end-product; minimize safety risks; and comply with applicable regulations.<\/p><\/div><h3 id=\"iv8_uw_madison_policy_on_a_drug-free_workplace\" class=\"sectionedit49 page-header pb-3 mb-4 mt-5\">III.7 UW\u2013Madison Policy on a Drug-free Workplace<\/h3><div class=\"level3\"><p>In compliance with the Drug-Free Schools and Communities Act of 1989, the Universities of Wisconsin and UW\u2013Madison prohibit the unlawful possession, use, distribution, manufacture or dispensing of illicit drugs by employees on university property or as part of university activities.<\/p><p>All employees, faculty, and staff are strongly encouraged to help make the University a drug-free work place. You can do this by learning about substance abuse (its dangers and warning signs), encouraging others to avoid substance abuse, and getting help \u2013 either for yourself or for someone you are concerned about.<\/p><h3>III.8 Sexual Harassment Policy<\/h3><\/div><div class=\"level3\"><p>The policy of the University of Wisconsin\u2013Madison is in accordance with Sec. 703 of <a href=\"https:\/\/www.eeoc.gov\/statutes\/title-vii-civil-rights-act-1964\">Title VII<\/a>, a federal law forbidding harassment on the basis of sex or sexual orientation. A brief except from the university policy on sexual harassment reads:<\/p><p>\u201cIn keeping with efforts to establish an environment in which the dignity and worth of all members of the University community are respected, sexual harassment of students and employees at UW\u2013Madison is unacceptable conduct and will not be tolerated. Sexual harassment may involve the behavior of a person of either sex against a person of the opposite or same sex, when that behavior falls within the following definition.<\/p><p>Sexual harassment of employees and students at UW\u2013Madison is defined as any unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, when:<\/p><p>submission to such conduct is made either explicitly or implicitly a term or condition of an individual\u2019s employment;<\/p><p>submission to or rejection of such conduct is used as the basis for employment decisions affecting that individual;<\/p><p>such conduct has the purpose or effect of unreasonably interfering with an individual\u2019s work performance or educational experience, or creates an intimidating, hostile, or offensive work or educational environment.\u201d<\/p><p>University policy addresses consensual relationships at\u00a0length. Perhaps most importantly, the university recognizes that, \u201cPower Differentials between the parties in a consensual romantic and\/or sexual relationship may cause serious consequences even when conflicts of interest are resolved.\u201d<\/p><p>Note that, \u201cWhere a conflict of interest exists, or may exist, in the context of a consensual romantic and\/or sexual relationship, the individual with the power or status advantage shall notify his or her immediate supervisor. The supervisor shall have the responsibility for making arrangements to eliminate or mitigate a conflict whose consequences might prove detrimental to the university or to either party in the relationship.\u201d<\/p><p><strong>Resources \/ Help<\/strong><\/p><ul><li class=\"li\">Human Resources Manager <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a><\/li><li class=\"li\">Employee Assistance Office (Confidential, on campus support), <a class=\"urlextern\" title=\"http:\/\/eao.wisc.edu\" href=\"http:\/\/eao.wisc.edu\/\" rel=\"ugc nofollow\">eao.wisc.edu<\/a><\/li><li class=\"li\">University Affirmative Action and Compliance Office, 263-2378<\/li><\/ul><\/div><h3 id=\"iv10_media_relations\" class=\"sectionedit51 page-header pb-3 mb-4 mt-5\">III.9 Media Relations<\/h3><div class=\"level3\"><p>If you are engaged in newsworthy work, SSEC\u2019s Communications Manager <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/eric-verbeten\">Eric Verbeten<\/a>\u00a0can arrange media coverage. He is our liaison with UW\u2013Madison\u2019s <a href=\"https:\/\/uc.wisc.edu\/\">University Communications Office<\/a> and with the media. He can help you develop and place stories, recommend outlets, help you with interviews.<\/p><p>When a reporter or other media representative approaches you, refer them to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/eric-verbeten\">Eric Verbeten<\/a>. At the very least, inform him of the solicitation as soon as possible. It is very important that he knows of any impending news stories, so that when follow-up occurs, he and SSEC Leadership can respond knowledgeably.<\/p><p>For more information on dealing with the press, see\u00a0Appendix B. <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/eric-verbeten\">Eric Verbeten<\/a> can give you other helpful guidelines and suggestions.<\/p><\/div><h3 id=\"iv11_telecommuting\" class=\"sectionedit52 page-header pb-3 mb-4 mt-5\">III.10 Remote Work<\/h3><div class=\"level3\"><p>SSEC recognizes the value of remote for both employee and employer. For SSEC employees, remote work is a voluntary workplace alternative where SSEC agrees to allow an employee to regularly perform some or all assigned duties at home or another location. This is for an agreed period of time and reviewed annually. It is approved on a case-by-case basis consistent with the <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/02\/SSEC-Remote-Work-Guidelines-Final-V30JULY2021.pdf\">Remote Work Agreement Guidelines<\/a>.<\/p><p>This agreement is not required for occasional workplace flexibility situations in which the employee works at home, but your work supervisor must be aware and approve prior.<\/p><\/div><h3 id=\"iv12_ssec_application_for_center_resources\" class=\"sectionedit53 page-header pb-3 mb-4 mt-5\">III.11 SSEC Application for Center Resources<\/h3><div class=\"level3\"><p>Although most of our activities must be supported directly by proposal and cooperative institute mechanisms, SSEC provides small amounts of center funding to support startup or proof of concept projects, important but unfunded travel, workspace improvements, workshops, and training that will foster future opportunities. SSEC has developed a procedure whereby employees can submit a request for center funding to the SSEC Directors for review. Requests are judged on their scientific and technical merit, the value to SSEC, and\/or on their potential to lead to future funding. Accepted requestors must provide a written and\/or oral summary of the results to the SSEC Directors.<\/p><p>To apply for these resources, please <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/05\/ssec_resource_application_updated_form_29MAY2024.docx\">download the\u00a0SSEC Resource Application Form<\/a>, complete it, and return via email to leadership.<\/p><\/div><h3 id=\"iv13_aoss_wellness_room_policy_abbreviated\" class=\"sectionedit54 page-header pb-3 mb-4 mt-5\">III.12 AOSS Wellness Room Policy (Abbreviated)<\/h3><div class=\"level3\"><p><strong>Purpose<\/strong><\/p><p>The departments located within the Atmospheric Oceanic and Space Sciences building are committed to supporting our employees\u2019 wellness and maintaining effective work-life balance. The AOSS Wellness Room is established for the primary purpose of providing a secure and private location for lactation purposes. When not in use for lactation, the room will be made available to all building occupants as a quiet retreat for other wellness purposes.<\/p><p><strong>Location<\/strong><\/p><p>The AOSS Wellness Room is located in room 335. From the main elevators, go to the 3rd floor and turn right (south). The room is located at the end of the hallway. The room is designed to accommodate one person\/family at a time. There is a women\u2019s restroom and water fountain located across the hall from the room. The closest men\u2019s restroom is located up or down one flight of stairs. Handicap accessible restrooms are located on the 1st (women\u2019s only) and 2nd (unisex) floors.<\/p><p><strong>Room Usage Guidelines<\/strong><\/p><p>The first priority for utilizing this space is lactation and is available to anyone in the AOSS Building.<\/p><p><em class=\"u\">When not in use for lactation, the space may be used for<\/em>:<\/p><ul><li>Symptom relief that is associated with non-contagious conditions, such as: temporary migraine relief, pregnancy side effects, etc.<\/li><li>A decompression\/coping room when dealing with a personally distressing situation.<\/li><li>A medical accommodation area*. For example: Situations that require legs to be elevated for short periods of time throughout the day.<\/li><\/ul><p><em class=\"u\">The room is not to be used for the following purposes<\/em>:<\/p><ul><li>Relief of illness-related symptoms that fall outside of those listed above.<ul><li>It is critical that you go home if you are not feeling well to avoid the spread of germs to your colleagues. Please communicate with your supervisor, instructor, and\/or advisor as needed.<\/li><\/ul><\/li><li>A quiet place to work or study, meetings, conference calls.<ul><li>There are several conference rooms or private office &#8220;touch down&#8221; spaces located throughout the building, as well as the library.<\/li><\/ul><\/li><li>Lunch breaks.<\/li><li>Personal phone calls.<\/li><li>Sleeping.<\/li><\/ul><p><strong>Room Coordinators\/Contacts<\/strong><\/p><p>Questions, concerns and requests for access to the wellness room should be directed to <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>\u00a0or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><p>*Please refer to the full\u00a0<strong><a class=\"media mediafile mf_pdf\" title=\"employee-info:hr-staff-resources:hr:documents:1001-0008wellnessroompolicyfinal2018.pdf (258.9\u00a0KB)\" href=\"https:\/\/groups.ssec.wisc.edu\/_media\/employee-info\/hr-staff-resources\/hr\/documents\/1001-0008wellnessroompolicyfinal2018.pdf\">AOSS Wellness Room policy<\/a>\u00a0<\/strong>for complete details and usage procedures.<\/p><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4074\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4074\" aria-controls=\"collapse4074\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> IV. SAFETY<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4074\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4074\"> <div class=\"ea-body\"><h3 id=\"v1_your_safety\" class=\"sectionedit57 page-header pb-3 mb-4 mt-5\">IV.1 Your Safety<\/h3><div class=\"level3\"><p>Your safety is always paramount. Please refer to the Emergency Information section above for helpful safety information.<\/p><\/div><h3 id=\"v2_accident_reporting\" class=\"sectionedit58 page-header pb-3 mb-4 mt-5\">IV.2 Accident Reporting<\/h3><div class=\"level3\"><p>If you are involved in an accident while on University business, it is extremely important that you complete the necessary documentation within 24 hours of the incident or Worker\u2019s Compensation may not cover the accident. Please see the campus Worker&#8217;s Compensation website (<a class=\"urlextern\" title=\"http:\/\/www.bussvc.wisc.edu\/ecbs\/emp-wkc-menu.html\" href=\"http:\/\/www.bussvc.wisc.edu\/ecbs\/emp-wkc-menu.html\" rel=\"ugc nofollow\">http:\/\/www.bussvc.wisc.edu\/ecbs\/emp-wkc-menu.html<\/a>) for the Injury and Illness Report as well as any additional information you may need to know.<\/p><p>The\u00a0<a class=\"urlextern\" title=\"http:\/\/www.bussvc.wisc.edu\/ecbs\/OSLP-1EmpForm.pdf\" href=\"http:\/\/www.bussvc.wisc.edu\/ecbs\/OSLP-1EmpForm.pdf\" rel=\"ugc nofollow\">Employee&#8217;s Work Injury and Illness Report<\/a> MUST be submitted to Human Resources within 24 hours of the incident. Contact <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/denise-weidner\">Denise Weidner<\/a>.<\/p><\/div><h3 id=\"v3_shop_safety\" class=\"sectionedit59 page-header pb-3 mb-4 mt-5\">IV.3 Shop Safety<\/h3><div class=\"level3\"><p>For your protection, follow these rules governing shop activities. There are no exceptions to them.<\/p><p>Every staff member must have another person present when using stationary power tools. You may never use them alone. Use of precision tools requires approval of the person in charge of that piece of machinery. A list of authorized employees and machines they operate, with hours and conditions of operation, is posted in the machine shop.<\/p><p>When working on or near circuits of 115 volts AC or higher, you must work with someone. Safety glasses and hearing protectors are available from the stockroom.<\/p><p>Student staff must also follow student safety rules given when hired.<\/p><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4075\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4075\" aria-controls=\"collapse4075\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> APPENDIX A &#8211; Guide to Completing Your Timesheet<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4075\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4075\"> <div class=\"ea-body\"><h3 id=\"an_academic_staff_employee_s_guide_to_completing_your_monthly_timesheet\" class=\"sectionedit68 page-header pb-3 mb-4 mt-5\">An Academic Staff Employee\u2019s Guide to Completing Your Monthly Timesheet<\/h3><div class=\"level3\"><p><strong>General Philosophy<\/strong><\/p><p>Academic Staff are salaried, professional employees. We must also accommodate an accounting system and a system of federal laws and guidelines to equitably distribute our costs to the various projects that we support.<\/p><p><strong>Specific Philosophy<\/strong><\/p><p>SSEC is a cost reimbursable, not-for-profit organization; i.e., most of our grants and contracts require that we bill only for provable (to an auditor) costs incurred.<\/p><p>The timesheet is the accounting tool used to determine how we bill our salaried staff resources to various grants and contracts, and to determine vacation, holiday and sick leave balances. It is also the vehicle that provides the proof of your effort level and the validity of the charges (your signature) to the auditor.<\/p><p><strong>Your hourly billing rate is determined by:<\/strong><\/p><p><strong>(your annual salary divided by # of billable hours in a fiscal year<\/strong><strong>) * (1 + the Fringe Benefit rate)<\/strong><\/p><p><strong>Here are some additional ancillary guidelines.<\/strong><\/p><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">The Timesheet accounting is based on tenths of an hour.<\/div><\/li><\/ul><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">There is no requirement for each day to equal eight hours. If you worked eight or more hours every day, then \u201cstraight eights\u201d is an acceptable solution. However, eight today, nine tomorrow, six the next day, and nine the following is also an acceptable solution. In fact, if it more closely represents reality, then it is the preferred solution. However, full time staff are expected to use 40-hour work weeks\/80-hour bi-weekly pay periods as the basis for completing the timesheet.<\/div><\/li><\/ul><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">Your supervisor, principal investigator, or project leader determines which project number is correct for the work being performed.<\/div><\/li><\/ul><ul class=\" fix-media-list-overlap\"><li class=\"level1\"><div class=\"li\">Workplace flexibility or work schedule changes must be coordinated with your supervisor.<\/div><\/li><\/ul><p>Questions concerning this policy should be directed to your supervisor, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/jessica-liegel\">Jessica Liegel<\/a>, or <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>.<\/p><\/div><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-4076\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse4076\" aria-controls=\"collapse4076\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> APPENDIX B &#8211; Pointers on Receiving the Media<\/a><\/h3><div class=\"sp-collapse spcollapse spcollapse\" id=\"collapse4076\" data-parent=\"#sp-ea-407\" role=\"region\" aria-labelledby=\"ea-header-4076\"> <div class=\"ea-body\"><h3 id=\"pointers_on_receiving_the_media\" class=\"sectionedit70 page-header pb-3 mb-4 mt-5\">Pointers on Receiving the Media*<\/h3><div class=\"level3\"><p>As soon as any representative of the media contacts you, call or e-mail <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/eric-verbeten\">Eric Verbeten<\/a>. Eric should know about the contact before your interview or before their visit.<\/p><p>Especially if this is the first time you are dealing with the media, check in with him for advice and guidance, to check the writer\u2019s credentials, etc. Please tell Eric before a television crew visits. If you\u2019ve decided not to do an interview, please see him. We have other experts who can take your place.<\/p><p>Answer questions as cooperatively and completely as you can, given the time you have available.<\/p><p>Return phone calls promptly. Media representatives usually have tight deadlines, and your work could be featured inaccurately or not at all, if you don\u2019t call back.<\/p><p>Explain your work simply, clearly and as unambiguously as possible in everyday language. The less the interviewer has to translate, the less opportunity there is for error and distortion.<\/p><p>Ask how much background the writer has in your field so you will know what level is appropriate for your explanation. State your major finding, how it fits into the larger picture, its implications, future needs for research, where it may lead. And always ask how the information will be used.<\/p><p>Avoid making statements that will claim too much if subsequent qualifications are deleted (due, for example, to lack of time or space).<\/p><p>It is usually possible to get a reporter to agree in advance to check the accuracy of direct quotes or statements attributed to you. When time allows, writers will often agree to let you see that part of their manuscript dealing with materials you have supplied. (The New York Times permits its science reporters to check whole articles with their sources. That does not, however, mean that they\u2019ll accept your nonfactual changes.) Confine suggested corrections to definite errors of fact or grossly misleading errors of emphasis.<\/p><p>Wire services\u2014Always consider that what you say may end up in newspapers or on TV all over the country, maybe even all over the world. Take time to help the reporter get it right.<\/p><p>Seize every opportunity to illustrate the scientific process as simply and clearly as possible, to make it interesting, and to try to persuade the writer of a feature article or TV show to cover a somewhat narrower range of materials in greater depth.<\/p><p>*Some of this is paraphrased from\u00a0<em>The Scientist\u2019s Responsibility for Public information,<\/em> Neal Miller, pub. Scientists\u2019 Institute for Public information.<\/p><p>document revised 2024-02-14<\/p><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Employee Guidelines for the Space Science and Engineering Center is intended to answer any routine questions about policy and procedure. If there is something left unanswered, please reach out to\u00a0Jessica Liegel\u00a0(Human Resources Manager), your supervisor, or any of SSEC\u2019s Leadership:\u00a0Chelsea Dahmen\u00a0(Administrative Director),\u00a0Wayne Feltz\u00a0(Associate Director-Science), or\u00a0Mark Mulligan\u00a0(Executive Director).<\/p>\n","protected":false},"author":52,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-408","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/408","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/users\/52"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/comments?post=408"}],"version-history":[{"count":4,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/408\/revisions"}],"predecessor-version":[{"id":939,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/408\/revisions\/939"}],"wp:attachment":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/media?parent=408"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}