{"id":498,"date":"2024-01-04T04:00:44","date_gmt":"2024-01-03T22:00:44","guid":{"rendered":"https:\/\/www.ssec.wisc.edu\/researchsupport\/?page_id=498"},"modified":"2024-07-10T04:29:03","modified_gmt":"2024-07-09T22:29:03","slug":"ssec-event-planning","status":"publish","type":"page","link":"https:\/\/www.ssec.wisc.edu\/researchsupport\/ssec-event-planning\/","title":{"rendered":"SSEC Event Planning"},"content":{"rendered":"\n<p>The first step in planning an event of any type is to complete the <a href=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/07\/Event-Request-Form-Template.xlsx\" target=\"_blank\" rel=\"noreferrer noopener\">SSEC Event Request Form<\/a>. This should be submitted to the SSEC Administrative Director, <a href=\"https:\/\/www.ssec.wisc.edu\/staff\/chelsea-dahmen\">Chelsea Dahmen<\/a>, for funding approvals. Once your event form is approved, you can begin making arrangements.<\/p>\n\n\n\n<p>For a complete guide on planning a UW Event, please see the UW Business Services page <a href=\"https:\/\/businessservices.wisc.edu\/purchasing\/planning-an-uw-event\">https:\/\/businessservices.wisc.edu\/purchasing\/planning-an-uw-event<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Key Information:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All contracts must abide by UW\u2019s maximum allowed rates\/costs for events.<\/li>\n\n\n\n<li>Catering services: must ensure adherence to <a href=\"https:\/\/policy.wisc.edu\/library\/UW-3049\" target=\"_blank\" rel=\"noreferrer noopener\">UW-3049 Catering Policy<\/a>.<\/li>\n\n\n\n<li>Business Services encourages the use of campus facilities for events. On-campus facilities include: Union South, Memorial Union, Pyle Center, Lowell Center, Discovery Building, the Fluno Center, and Gordon Commons.<\/li>\n\n\n\n<li>It is also recommended that campus departments utilize one of UW-Madison\u2019s Conference Services departments for their planning needs.\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/business.wisc.edu\/events-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">Grainger Hall Conference Services<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/pyle.wisc.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Lowell Inn and Conference Center, Pyle Center, Fluno Center<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/union.wisc.edu\/host-your-event\/\" target=\"_blank\" rel=\"noreferrer noopener\">Wisconsin Union Meeting and Conference Services<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/place.education.wisc.edu\/conference-planning\/\" target=\"_blank\" rel=\"noreferrer noopener\">PLACE: Professional Learning and Community Education<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.housing.wisc.edu\/conferences\/\" target=\"_blank\" rel=\"noreferrer noopener\">University Housing Conference Services<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>All contracts for events taking place off-campus (with non-UW facilities) must be reviewed, signed, and approved by Purchasing Services at UW\u2013Madison (see <a href=\"https:\/\/policy.wisc.edu\/library\/UW-3053\" target=\"_blank\" rel=\"noreferrer noopener\">UW-3053 Signatory Authority (Agreements\/Contracts) Policy<\/a>).<\/li>\n\n\n\n<li>Business Meal Calculator can be found <a href=\"https:\/\/businessservices.wisc.edu\/documents\/business-meal-calculator\" target=\"_blank\" rel=\"noreferrer noopener\">Business Meal Calculator &#8211; Division of Business Services &#8211; UW-Madison<\/a><\/li>\n\n\n\n<li>Minimums and Maximums:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"421\" src=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/01\/Meal-Limits-1-1024x421.png\" alt=\"\" class=\"wp-image-657\" srcset=\"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/01\/Meal-Limits-1-1024x421.png 1024w, https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/01\/Meal-Limits-1-300x123.png 300w, https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/01\/Meal-Limits-1-768x316.png 768w, https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-content\/uploads\/sites\/31\/2024\/01\/Meal-Limits-1.png 1134w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>The first step in planning an event of any type is to complete the SSEC Event Request Form. This should be submitted to the SSEC Administrative Director, Chelsea Dahmen, for funding approvals. Once your event form is approved, you can begin making arrangements. For a complete guide on planning a UW Event, please see the [&hellip;]<\/p>\n","protected":false},"author":52,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-498","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/498","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/users\/52"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/comments?post=498"}],"version-history":[{"count":10,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/498\/revisions"}],"predecessor-version":[{"id":986,"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/pages\/498\/revisions\/986"}],"wp:attachment":[{"href":"https:\/\/www.ssec.wisc.edu\/researchsupport\/wp-json\/wp\/v2\/media?parent=498"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}